Weekly Time Sheet Fields
This section describes the fields and actions on the Weekly Time Sheet workspace.
Card Part Fields
Field | Description |
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Employee | This field displays the employee name and number related to this time sheet.
If you have the necessary permissions, this field displays as a drop-down list and you can select the name of other employees to view/edit their time sheets. |
Time Sheet Status | The time sheet status displays as follows:
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Card Part Actions
Button | Description |
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Date Range Display | Click this link to access the calendar, then select the appropriate week to enter time sheet information. You can also use the arrow buttons on either side of the link to navigate to a different week. |
Click this icon to refresh data in the current workspace. | |
Save | Click this action button to save changes to the current record. After saving changes, the record status updates accordingly, and the Save action button is disabled until additional changes are made. |
Revert | Click this action button to undo changes made to the current record, or to any of its lines. |
Create |
Click this action button to create a time sheet. |
Submit |
Click this action button to submit a record for approval. After submission, the record status is updated, and this action is disabled until you make additional changes. |
Other Actions |
In the Weekly Time Sheets workspace, this drop-down list includes the following actions:
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Table Fields
Field | Description |
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Keep | Select this field to automatically copy this line from the previous period at the creation of time sheets. New lines created will inherit this status, which means that they will automatically be copied to all new time sheets until you remove the mark from this field on the lines in question. |
Favorite | In this field, you can select a favorite.
Note: Choosing a favorite may change other details specified for the time sheet line, such as the job or task.
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Job No. | Use this or the
Job Name field to specify the job for which you are charging time.
Filling out one field will auto-populate the other. |
Job Name | Use this or the
Job No. field to specify the job for which you are charging time.
Filling out one field will auto-populate the other. |
Task | This field is available if the phase you selected has associated tasks. |
Mon - Sun | Use these fields to specify the hours worked per day. |
Total | This field displays the total hours for this line. |
Status | This field displays the time sheet line's approval status. |
Table Actions
Button | Description |
---|---|
The
Row Tools icon allows you to add lines/information to the lines of a record.
For time sheet lines, choose from the following actions:
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+ Add Time Sheet Line | Click this action to add another entry line to the bottom of the time sheet. |
Click to export the rows from the current table to a spreadsheet.
Maconomy exports the table, and immediately downloads the resulting spreadsheet to your local drive. |
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Click to display the filter row on the current table. You can then enter criteria in any of the filter row fields to display only select table rows. | |
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Click to maximize the table view.
Click to restore the default display size of the table. |
Click to open the Customize Columns window. | |
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Click Collapse / Expand to toggle the expand / hide detail feature in weekly time sheets. |
Summary Lines
The lower section of the Time Sheet form displays time sheet totals for the whole time sheet.
Field | Description |
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Total | This field displays the combined total hours for the week. |
Regular | This field displays the difference between the total number of hours entered and registered overtime for the day.
Note: This field is shown only when the
Exclude Overtime from Balance check box is selected on the employee's record.
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Fixed | The fixed number of hours as defined by your administrator on your employee card. This may just be for reference, or a separate setting may also require you enter a minimum of the fixed hours before you submit the time sheet. |
Balance | The difference between the number of hours you entered and the Fixed number that are required of you per your employee card. |
Overtime |
This field shows the calculated overtime for the day. This is calculated as the sum of all time sheet lines that have a selected Overtime Spec. where the Include in Regular Time field is deselected. Note: This field is shown only when the
Exclude Overtime from Balance check box is selected on the employee's record.
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Check-in Time | This field shows the employee's total check-in time registered for the current week. |
Check-in Balance | This field shows the employee's total remaining balance for the current week. |
Invoiceable % | This field displays the total hours entered in the table that are against billable activities, represented as a percentage. |
- Related Topics:
- Check-in Tab
This section describes the fields and actions on the Check-in tab of the Weekly Time Sheets workspace.